NovaClassHub is school fee payment software built for how schools actually bill. Parents see exactly what’s due and pay online from the parent app, or pay at the office — either way a receipt prints instantly. Configure your own fee heads, per-class amounts, discounts, late fees and installment plans, send automatic fee reminders for pending dues, and reconcile every payment in one ledger with CSV and PDF reports.
Fee collection is the one job every school does and every school dreads — reminder calls, cash at the counter, receipts written by hand, and a register that never quite tallies. NovaClassHub's school fee management software moves the whole cycle onto one screen. Parents open the app, see exactly what their child owes, and pay online in a few taps. The payment clears through a secure gateway, the ledger updates itself, and a receipt is ready to print before the parent has put their phone down. For families who prefer to pay at the office, the counter records check or cash in the same system — so there's never a second register to reconcile.
Payments run through Stripe. Parents can pay the way they already pay everything else — cards, bank transfer and the local methods they trust — without the school ever touching card data. Every successful transaction is matched back to the right student automatically, so online fee collection reconciles as it happens instead of at the end of the month.
No two schools bill the same way, so fee structure management in NovaClassHub is yours to shape. Define your own fee heads — tuition, admission, transport, exam, lab, activity, whatever your school charges — and set different amounts for each class. Apply discounts and concessions for siblings, staff wards or scholarship students. Add late fees that kick in automatically after a due date. And split the year into installment plans so parents can pay in terms instead of one lump sum. Transport fees can be set by zone, so a child on a longer route is billed correctly without any manual maths.
The office side is built to end the two jobs that eat the most time: chasing dues and closing the books. Fee reminder software is baked in — parents with pending or overdue fees get automatic reminders that carry the amount due and a direct link to pay, and the reminders stop the instant the fee clears. Every payment produces an itemised school fee receipt that parents keep in the app and the office can reprint any time. And the per-student ledger rolls every head, discount, installment and payment into one running balance you can export to CSV or PDF for accounts, audits or management review.
NovaClassHub is a fee collection app for schools, not a generic invoicing tool bent to fit. Terms and installments follow your academic year, and transport zones map to how school routes are actually priced. Because fees live inside the wider school ERP — alongside attendance, exams, transport and parent communication — a parent who is already in the app for a bus alert or a report card is one tap from clearing a due. That is what turns fee collection from a monthly scramble into something that quietly takes care of itself.
Book a 30-minute demo and we'll set it up with your fee heads, classes and installment plan — not a canned example.
Book a free demoParents open the NovaClassHub parent app, see exactly what's due for their child, and pay online in a few taps through a secure gateway. A printable receipt is generated instantly. The office can also record cash or check paid at the counter, so online and offline collection sit in one ledger.
Yes. Online fee collection runs through Stripe, so parents can pay by credit and debit cards, bank transfer and local methods. Every payment is reconciled automatically against the student's fee record and a receipt is issued as soon as it clears.
Yes. NovaClassHub automatically reminds parents with pending or overdue fees, so the office doesn't chase families one by one. Reminders carry the amount due and a direct link to pay, and stop the moment the fee is cleared.
Yes. Define your own fee heads (tuition, admission, transport, exam, lab and more), set amounts per class, apply discounts and concessions, add late fees, and split the year into installments. Transport fees can be set by zone, and everything rolls up into a per-student ledger with CSV and PDF exports.
Tell us about your fee structure and student numbers. We'll get back within one working day to set up a demo built around how your school actually bills — no canned slideshow.